Privacy Policy

Who we are

Our website address is: http://ukpen.eu.

UKPEN LIMITED – Private Limited Company 11529159 registered in England and Wales

Address: FLAT 2, 5 DARTMOUTH TERRACE, LONDON, SE10 8AX

Contact Email: ukproeurnet@ukpen.eu

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

This requires providing a valid email address and your name so that we know who the source of the inquiry is and so that we can respond to it. Further information can be provided voluntarily.

The data processing for the purpose of contacting us takes place under Art. 6 (1), sentence 1, point (a) of the GDPR on the basis of your voluntarily given consent.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

The data processed by cookies are necessary for the indicated purposes of our legitimate interests or those of third parties under Art. 6 (1), sentence 1, point (f) of the GDPR.
Most browsers accept cookies automatically. However, you can configure your browser not to retain cookies on your computer or to always have a prompt appear before a new cookie is stored. Fully deactivating cookies could, however, mean that you are unable to use all of our website’s functions.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

When visiting UKPEN.EU the browser used on your terminal device automatically sends information to our website’s server. Such information is temporarily stored in a so-called log file. In the course of this procedure, the following information is captured and stored, without any action on your part, until it is automatically deleted:
IP address of the requesting computer,
date and time of access,
name and URL of the retrieved file,
website from which access takes place (referrer URL) and
browser used and, where appropriate, your computer’s operating system and the name of your access provider.

The indicated data are processed by us for the following purposes:
ensuring the establishment of a smooth connection to the website,
ensuring comfortable use of our website,
evaluating system security and stability, and
other administrative purposes.

The legal basis for data processing is Art. 6 (1), sentence 1, point (f) of the GDPR. Our legitimate interest follows from the purposes of data collection listed above. In no case do we use the collected data for the purpose of drawing conclusions concerning your person.
When you visit our website, moreover, we use cookies and analytical services.

Who we share your data with

Excluding our operational partners we do not share our data with any other third parties. 

This is unless:

you have granted your express consent to that under Art. 6 (1), sentence 1, point (a) of the GDPR,
the disclosure is necessary under Art. 6 (1), sentence 1, point (f) of the GDPR for the establishment, exercise or defence of legal claims and there is no reason to consider that you have an overriding legitimate interest in the nondisclosure of your data,
there is a legal obligation to disclose under Art. 6 (1), sentence 1, point (c) of the GDPR, and
disclosure is permitted by law and necessary for the execution of contractual relations with you under Art. 6 (1), sentence 1, point (b) of the GDPR.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor inputs may be checked through an automated spam detection service.

Data security


We apply appropriate technical and organisational measures to protect your data against accidental or deliberate manipulation, partial or complete loss, destruction or unauthorised third-party access. Our safety measures are continually improved in keeping with technological advances.

 

Status of and changes in this privacy policy


This privacy policy is up to date as of January 2019.
Enhancements in our website and product offerings or changes in statutory or regulatory requirements can make it necessary to amend this privacy policy. You can always access and print out the current privacy statement that is in effect at any given time at [link of privacy policy].